RFQ Custom Conference Tables at Reno-Tahoe Airport Authority HQ

The Reno-Tahoe Airport Authority (RTAA) Arts at the Airport Program seeks to commission a professional visual Artist, or Artist Team, to design and fabricate custom conference tables to be placed inside the new Reno-Tahoe Airport Authority Headquarters & Police Station building, on Reno-Tahoe International Airport (RNO) property.  This artwork will be thematic, public-facing, and part of the permanent collection at the Airport.

The Reno-Tahoe Airport Authority (RTAA) Arts at the Airport Program seeks to commission a professional visual Artist, or Artist Team, to design and fabricate custom conference tables to be placed inside the new Reno-Tahoe Airport Authority Headquarters & Police Station building, on Reno-Tahoe International Airport (RNO) property.  This artwork will be thematic, public-facing, and part of the permanent collection at the Airport.

Click on "View Site Details" link above to see full RFQ packet

Project: Design and fabricate, four (4) custom conference tables 

HQ Location(s): Four (4) interior conference rooms 

Budget: up to $80,000 for four (4) tables, all inclusive

Budget includes, but is not limited to, design fees, engineering, fabrication, supplies, material costs, meeting and administration hours, labor, artist fees, travel, mileage, per diem, legal review fees, approval by a Nevada-licensed engineer, permits, licenses, insurance, lighting, equipment rentals, delivery/shipping, storage, documentation, installation, usage, and licensing.

About Police and Airport Authority Headquarters (The HQ) building

The HQ, a new four-story, 62,000-square-foot building, will house both the airport police station and administrative campus for the Reno-Tahoe Airport Authority. The building will serve as the headquarters for all police operations, public meetings, and essential business management functions of the RTAA. The $76 million facility is designed to accommodate the airport’s expansion and staff needs over the next 20 years.

The administrative levels will feature modern office spaces for staff, public meeting spaces for the Board of Trustees, and versatile collaborative areas designed to support business operations and stakeholder events. By relocating RTAA staff and board functions from the terminal, the project will free up valuable terminal space, creating new opportunities for vendor operations and enhanced passenger amenities. The HQ’s close proximity to the terminal ensures continued accessibility for essential management operations. 

The new state-of-the-art police station is designed to enhance safety and operational efficiency for passengers, officers, and the community. Strategically located on the ground floor of the new building, the station will streamline emergency response times and provide easier access for public interactions. The new facility reflects RTAAPD‘s commitment to delivering exceptional service while maintaining the highest standards of safety through the airport’s expansion and future growth.

 The HQ is designed with public access in mind to foster stronger connections between airport police, airport authority, and the community. Situated along the airport loop road, the building will feature a dedicated public entrance, a welcoming reception area, and a comfortable public waiting space. The second floor of the building will house all public meetings with the RTAA Board of Trustees and other stakeholders.  

For more information about the Police and Airport Authority Headquarters, visit:

https://www.renoairport.com/morerno/police-rtaa-headquarters/

The Artwork should… 

• Be appropriate for actively used conference room spaces (i.e., appropriate table height for selected chairs, consider technology components as required, match chairs and other finishes). 

• Be comfortable, functional, and accessible for staff members, police, and guests of all types. 

• Be created with durable materials suitable for public spaces. 

• Coordinate with selected chairs and other furniture in the space 

• Incorporate A/V components (outlets, charging ports, speakers, control tablet, etc) 

• Be low maintenance. 

• Be modular or constructed in such a way to be moveable, if needed. Specs provided during RFP phase. 

• Comply with any applicable safety or police regulations. 

• Comply with FAA regulations, as required. 

• Incorporate the RTAA’s Modern Mountain design theme and Exterior Improvements Concepts & Guidelines: https://www.renoairport.com/doing-business/construction-design/.  The selected Respondent’s artwork will be subject to the RTAA’s design theme, concepts, and guidelines. 

The Artwork should NOT… 

• Interfere with Airport, HQ, or Police Station activities. 

• Impact circulation or workflow into or throughout The HQ building. 

• Be decorative only  

• Require special maintenance or cleaning. 

• Impede tabletop working, sightlines, or be distracting  

• Compete with or cover existing design components (i.e., furniture, finishes, lighting, etc.) 

 The Artwork could… 

• Have lighting or ,electrical, or mechanical components. 

• Use 2-D and 3-D elements. 

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Conference Table Locations & Floor Themes 

First Floor Theme: “Flowing Through Northern Nevada” 

Conference Room Name: “Lake Tahoe” 

Third Floor Theme: “Valleys to Peaks” 

Conference Room Name: “Sierra Nevada” 

Fourth Floor Theme: “Inspiration from the Sky” 

Conference Room Name: “SuperSonic” and “Jetstream” 

 For more photos of the project site and drawings of the Project sites, refer to Attachment B – Finishes & Inspiration. 

Carefully read and review the RFQ information.

Prepare your application materials according to the listed guidelines

Artist/Art Teams must have a minimum of five (5) years’ experience designing and fabrication custom furniture, similar in scope and size described for this Project. 

APPLICATION REQUIREMENTS: 

• Resume/CV
• Artist Statement/Bio
• Letter of Interest
• Portfolio images (maximum of 10), with descriptions
• Three (3) professional references

Artist Certification Questions must be reviewed, answered, and acknowledged digitally as required.

TIMELINE

June 26, 2026: RFQ OPEN

Thursday, July 16, 2026 10:00 AM-11:00 AM [PDT] Non-Mandatory Artist Info Session via Zoom

July 20, 2026: Written Questions Due to RTAA

July 24, 2026: RTAA Written Responses to Questions via Addendum Posted to CallforEntry.org

Thursday August 27, 2026 11:59 PM [PDT] Application Due Date & Time / RFQ CLOSED

Sept 2026: Issue Notices of Selection to Semi-Finalists to advance to RFP phase 

Sept 2026: Mandatory RFP Info-Session for Semi-Finalists

Late Oct/Early Nov 2026: RFP Proposal Due, Semi-Finalist Presentations 

Nov 2026: Issue Notices of Intent to Award to Finalists

Nov-Dec 2026: Agreement Negotiation & Legal Review

January 14, 2027: RTAA Board of Trustees Meeting/Award Consideration

No later than January 15, 2027: Notice to Unsuccessful Respondents

Spring 2027: Finalists’ Artwork Revisions/Approvals

Summer 2027: Artwork delivery & installation onsite 

Summer 2027: Police & Airport Authority Headquarters Opens

Professional visual artists, or artist teams, residing in the United States, at least 18 years of age are eligible to apply.  Regional Artists residing in Nevada or States bordering Nevada (California, Oregon, Idaho, Utah, and Arizona) and those with demonstrated close ties to the region are eligible to submit. Demonstrated experience creating custom furniture and working with diverse community stakeholders is desired.

About the Reno-Tahoe Region map https://www.renoairport.com/about-the-region/

Employees of the Reno-Tahoe Airport Authority (RTAA), the RTAA Board of Trustees, appointed RTAA Art Advisory Committee members, RTAA tenants or their employees, airline employees, airline affiliate partner employees (including any appointees thereof), and each of their respective consultants, contractors, employees, subcontractors, and immediate family members are ineligible to submit a response to this solicitation.