Arizona Wine Country Artists Village Spring March 2027

Please join us for the eigth Arizona Wine Country Artists Village art fair, to be held in Old Town Cottonwood, Arizona on Friday, March 12 through Sunday, March 14, 2027, (load-in Thursday, March 11 or Friday morning 6 AM,  at the Old Town Activity Park located at 187 E. Pima Street. Old Town Cottonwood has reinvented itself as a world-class wine tourism destination with a number of fine-dining restaurants, bakeries, shops, galleries, and ten wine-tasting rooms including Maynard Keenan’s new multi-million dollar wine-making/tasting room/restaurant located virtually across Main Street from the event. Only 30 minutes from Sedona and 10 minutes from Jerome, Old Town Cottonwood has become the region’s hottest tourism destination. Visitors from the immediate region, the state, the Southwest, the US, and the world visit Cottonwood to partake of the outstanding food, excellent wine, beautiful scenery, fascinating history, and multiple outdoor activities. The event is held on a flat, grassy field that was once a baseball field and is city property. The event is only steps from Main Street and there is adequate parking for hundreds of visitors. Art that may appeal to tourists is strongly suggested. This event is promoted by two exhibiting artists with years of experience setting-up at outdoor art fairs and is structured with both the artist and the attendee in mind. There will be 36 booth space available at the premiere event.

Application Requirements
All applications are processed through Zapplication and must include five photos, four of which represent your work and one of your booth display. The images that you submit are what the jury will look at when they score your work.

You will only be allowed to display and sell products that were represented in your application.

‘Buy-sell/Resale’ items are prohibited. No Personal Care, Home Improvement, Travel, Food or Beverage, All products must be handmade by no more than three people in the artist’s studio.  The primary artist must be present during the entire show.

Absolutely no AI-generated art is permitted.

Please refer to the 'Artists Categories' section, and the' Rules & Regulations' section below,

Jury Procedure
All applications will go through a blind jury process. The applicant’s photos, image descriptions and artist statement will be the only information provided to the jury. No identifying information should be included in the photos. Because of this, it is vital to provide clear, professional images, as well as a succinct artist statement and image description with your application. Jury scores will not be released.  All decisions of the jury panel are final.

Please note, participation in a previous festival, or longstanding history with the festival, is appreciated and taken into consideration, but does not guarantee future acceptance.

Cut-Off Date for Applications:

2/20/2027

Payment Due:
3/1/2027

APPLICATION FEE: $25

BOOTH FEES:

10’x10’ $300

10’ x 15’ $450

10’ x 20’ $600

SALES TAX RATE CITY OF COTTONWOOD, ARIZONA:

9.850%

REFUND POLICY

Full space rent refund if artist cancels by March 6, 2027. Application fees/business license fees are not refundable.
All cancellation requests must be received in writing or email. No verbal requests will be honored.  All cancellations made prior to 5:00 p.m. Mountain Standard Time on March 6, 2027, will receive a full refund less credit card fees when applicable and a $75 processing fee.  No refunds will be given for cancellations made after 5:00 p.m. Mountain Standard Time on March 6, 2027. There are no exceptions for any reason. 

ARTIST CATEGORIES
Ceramics: Original functional and non-functional works, other than jewelry, using clay as the primary medium, including, but not limited to porcelain, stoneware, raku, earthenware, etc. Any molds used must have been created by the applying artist. No machine-made or mass-produced work is permitted. If multiple pieces of the same design are displayed, each piece must be signed.

Clothing: All original, hand-made clothing, including surface design which is airbrushed or hand-applied to the clothing. Machine-made or massed produced clothing with a hand-applied surface design is acceptable.

Drawing & Painting: All works created by hand using wet and dry media including chalk, charcoal, pastels, pencil, wax crayon, inks, washes, paints, etc. Signed limited edition prints of original works are permitted.

Fiber: All work crafted from fibers including basketry, embroidery, weaving, tapestry, batik, painted silk, wearables, paper-making, broom corn, rope, etc.  No machine tooling, machine-screened patterns or other forms of mass production are permitted.  No factory produced wearable items are permitted unless there has been a minimum of 75% modification or enhancement by the artist.

Furniture: Work created as furniture in any media.

Glass: All fused and slumped glass, hand-blown glass items, and handmade leaded glass works.

Jewelry Fine: Handmade jewelry using precious metals; gem-quality stones and/or a high degree of design.

Jewelry Ornamental: Handmade jewelry for ornamental purposes using non-precious metals and or semi-precious stones or beads.

Leather: All handmade leather items, including belts, bags, shoes, hats, wallets, or decorative art, such as wall hangings, etc.  Leather can be cut, stamped, sewn, embossed ,painted, or embellished according to the artist’s original design. 

Metal Work: All non-sculptural handmade works.

Mixed Media: All works utilizing different media combined to make one work of art or craft.

Musical: All handmade musical instruments of any media.

Other: Art not fitting any other category, including hammocks, corkers, light switch plates, fan pulls, animal apparel (dog hats, collars), etc.

Paper: All handmade works of paper art or craft.

Photography: All photographic works including digital prints.

Printmaking: All printmaking works, including lithography, screen printing, woodcuts, engraving, etching, mezzotint, aquatint, drypoint, etc.

Sculpture: All art that is three-dimensional incorporating any material that is carved, modeled, constructed, cast or built-up. 

Textiles Non-Clothing: All handmade textile non-clothing, including quilting, embroidery, canvas work, etc.

Toys: All handmade toys or games.

Upcycled/Creative Reuse: Art using found objects as the primary medium. Works can be either two or three dimensional but must use a minimum of 75% recycled or reused materials. Artists must demonstrate they have substantially transformed by-products, waste materials, useless and/or unwanted products into new works of art.

Wood: All handmade wood items that are sculptural and functional but not furniture or toy.

All disciplines must adhere to the following rules:  works must be made by the exhibiting artist, no buy-sell/resale, imported, mass-produced, or machine line work.
 

RULES/REGULATIONS
       •   You must obtain a Cottonwood business license.  We can't allow you to set up if you don't acquire this in time  

• Permitted Age of Artists -- All participants must be 18 years or older.
• Artist Must Be Present -- The artist/artists who sign the contract MUST be present at the show for the entire three-day event.  Representatives may not attend in place of the artist.   This is intended to give our audience an opportunity to engage with the artists themselves, which creates a greater connection to the works.
• Good Neighbor Policy – We expect all of our exhibiting artists to show respect and courtesy to their booth neighbors.  Please do not engage in any activities that will decrease your neighbor’s ability for success.  Do not be rude, loud, encroach on their space, engage their customers inappropriately (cross-calling), use strong smelling chemicals, play music too loudly, or in any way be disrespectful. Pets must well-behaved, and non-agressive, and must remain on leash unless being walked. Clean-up after your pet. Promoter has final word in dispute mediation. 
• Rain or Shine Event -- Agree to be present despite weather conditions.  Though rain is not common in the Desert Southwest, each participant is responsible for preparing their displays to withstand weather fluctuations including rain and wind.
• Event is held on City of Cottonwood property. No electricity is available. Absolutely no fuel-powered generators, space heaters, or open flames (candles, etc.) are permitted. No camping is available on site.  Trailer parking is available in an adjacent lot.
• Collaborators -- Exhibitor assures that he or she has direct hands-on involvement in the creation and execution of each piece of work to be exhibited.  Collaborating artists, if accepted, may show only their collaborative works and their names must be listed as collaborators on the show application.  Collaborations are intended to be true artistic collaborations rather than business partners.  The creative contribution of each artist in the collaboration must be identified on the application.
• No Distributors Allowed -- Artists involved in distributing volume production for others are not permitted to exhibit.  If the artist himself/herself is a distributor or wholesaler, then only work personally created and made by the exhibiting artist is allowed to be presented in the festival.
• Original Work – PBSW Events, LLC dba ‘The Arizona Wine Country Artists Village’ has the right to investigate the origins of all artwork presented.  If any artwork is found to be not original of the applicant's creation, the PBSW Events, LLC dba ‘The Arizona Wine Country Artists Village’ has the right to refuse participation without refund.  All work in every category must be the original work produced by the exhibiting artist.  No ‘buy-sell/resale’, mass-produced component assembly, or other art that is not personally created and produced by the applying artist is permitted.  Work which has been produced with commercially-acquired kits, molds, patterns, plans, prefabricated forms or other commercial methods is not permitted. No work “Made by my family” is permitted.
• AI- Generated Art -- Absolutely no AI-generated art is permitted.

CATEGORIES:

• Jewelry -- Jewelry can only be present in the booths of those artists in the jewelry category.  Please do not sell jewelry or pins if you have not been juried and accepted as a jewelry artist.   Chains and chokers not made by the artist may be sold by jewelry artists as part of a unit, but they may not be sold by themselves if they are not original works of the artist.  If you apply in another category but the work is jewelry, we will move you in the Jewelry category.

• Upcycled/Creative Re-use -- Works included for sale in this category must be 75% reclaimed materials that are altered by the artist.  No jewelry allowed in this category.
• Reproductions -- Reproductions over $50.00 must be signed and numbered.  Original works should occupy a minimum of 60% of any artist booth, leaving 40% for reproductions.  2D reproductions must be matted.
• All Displayed Work Must Be Accepted By The Jury Process --Work displayed on site must be consistent with the work shown in the digital images submitted.  No work outside of your juried category will be allowed.   
• No Promotional Additions Are Permitted -- Exhibitors are prohibited from selling non-original promotion items (i.e., posters, postcards, calendars, tee shirts, mugs, videos, DVDs, etc.) at the exhibition.  All items exhibited must be submitted for jury approval in their appropriate categories listed on the artists' application inventory.
• Disclosure of Licensed Image Sales -- If artist has sold or licensed images of his/her original work to commercial concerns and those images which will be displayed at the Festival, the artist must disclose that licensing through on-site public disclaimer signage stating that some of the images being presented have been licensed for reproduction and may be found at commercial sale as reproductions being sold at discounted prices
• No Vehicles of any kind permitted on the grass.
• No electricity is available at the event, and no powered generators are permitted.
• On-Site Set-Up/Strike Requirements -- All applicants are required to check in prior to setting up to receive their space assignment.  Booths must be set-up by 10 a.m., open by 10 a.m. and remain open until the official close all three days.  Applicants must claim their assigned booth space no later than 8 a.m. Friday or it may be forfeited.  Applicants are responsible for removing debris and ensuring the general cleanliness of the area surrounding their booths throughout the Festival and following its conclusion. 
• On-Site Safety & Security -- Applicants shall display all work at their own risk.  PBSW EVENTS LLC and the City of Cottonwood are not responsible for damage, theft or loss of artwork or display furnishings.  All participants are responsible for their own replacement, comprehensive and liability insurance.  Applicants must obey all pertinent safety codes and laws, including, but not limited to fire, safety and parking regulations.  Professional security will be provided by PBSW Events LLC, evenings from 5 PM until 9 AM Thursday, Friday and Saturday
• No Show -- If an artist does not check-in and set up for the festival and does not contact the promoter, they are considered a ‘no-show’.  We understand that emergencies do happen and there will be latitude for such circumstances.  However, an unexcused no-show will result in forfeiting any future participation in the festival.  Should an emergency or last minute situation arise, contact the promoter immediately.
• Canopies -- Canopy tents must be fire retardant and must be secured with a minimum of 40 pounds of weight on each leg at all times.  No water-containers or plastic buckets allowed. Absolutely no staking of canopies to the ground due to irrigation lines. Never leave your tent unattended, and lower your tent in the event of a wind or weather event.

Refund Policy
Full space rent refund if artist cancels by March 6, 2027. Application fees/business license fees are not refundable.
All cancellation requests must be received in writing or email. No verbal requests will be honored.  All cancellations made prior to 5:00 p.m. Mountain Standard Time on March 6, 2027  will receive a full refund less credit card fees when applicable and a $75 processing fee.  No refunds will be given for cancellations made after 5:00 p.m. Mountain Standard Time on March 6, 2027. There are no exceptions for any reason. 

 

ADDITIONAL REQUIREMENTS:

All artists must have a valid, current Arizona Transaction Privilege Tax License; a valid, current Cottonwood Business License. [Cottonwood Business License Fee is $50/yearly]. Local sales tax must be collected and reported on all cash transactions.WE CANNOT LET YOU SET UP WITHOUT A CURRENT COTTONWOOD BUSINESS LICENSE, so that is very important. Cottonwood requires a NOTORIZED COPY of your driver's license and the application process may take up to 10 days according to the City. We are providing the link to the application on the City's website. The phone number of the clerk who handles business licenses is in the upper right corner of the form found on that link. Call THEM with any questions.  They are helpful and easy to work with Business-Registration-Application (cottonwoodaz.gov). Please bring these documents with you and have them ready to show us at check-in on Friday morning, 

APPLICATION FEE  $25

BOOTH FEES:

10’x10’ $300

10’ x 15’ $450

10’ x 20’ $600

On-Site Set-Up/Strike Requirements -- Set-up is on Thursday afternoon, March 11 at or after three o'clock.  Professional security will arrive at 5:00 and stay until 9:00 the next morning.  Set-up will also open at 6:00 AM on Friday. You will need to dolly in to your booth location.  There is NO DRIVING ON THE GRASS.  All applicants are required to check in prior to setting up to receive their space assignment.  Booths must be set-up by 9 a.m., open by 10 a.m. and remain open until the official close all three days.  Applicants must claim their assigned booth space no later than 8 a.m. Friday or it may be forfeited.  Applicants are responsible for removing debris and ensuring the general cleanliness of the area surrounding their booths throughout the Festival and following its conclusion. 
Parking: Please park in the neighborhoods to the east of the event.  Do not park in the parking lots immediately surrounding the event or along Main or Pima Streets. 

Refund Policy
Full space rent refund if artist cancels by March 6, 2027. Application fees/business license fees are not refundable.
All cancellation requests must be received in writing or email. No verbal requests will be honored.  All cancellations made prior to 5:00 p.m. Mountain Standard Time on March 6, 2027 , will receive a full refund less credit card fees when applicable and a $75 processing fee.  No refunds will be given for cancellations made after 5:00 p.m. Mountain Standard Time on March 6, 2027. There are no exceptions for any reason.