Panoply 2027

The hours of the Panoply Art Marketplace are as follows: Saturday, April 24th                                             10:00 AM to 7:30 PM (Festival closes at 9PM - Artists can                                                                                       choose to remain open)

Sunday, April 25th                                               11:00 AM to 6:00 PM

All artists are required to be open during the hours listed above.

ACCEPTED MEDIUM CATEGORIES:

• Clay: Original clay and porcelain work, functional or sculptural. No jewelry.
• Fiber: Includes wearable and non-wearable. No machine-tooled, machine-screen printed, or other forms of mass production are accepted.
• Glass: Functional and sculptural work is accepted. 
• Jewelry: All jewelry, whether produced from metal, glass, clay, fiber, or other materials must apply in this category. Original artwork only, no buy-sell, and no permanent jewelry booths.
• Metal: Sculptural or decorative work made from metal. Jewelry will not be accepted in this category.
• Mixed Media: Any original work that combines materials from two or more mediums in one piece.
• Painting: Two-dimensional works created with acrylics, oils, watercolors, gouache, or other paints. Reproduction prints are only allowed as signed and numbered limited editions. These must be displayed in a bin or basket of some type. 
• Photography: Includes traditional film photography, hand-colored images, emulsion transfers and digital photography. Only the artist’s original material is acceptable. 
• Sculpture: Three-dimensional work using additive or subtractive processes in a single medium.
• Two Dimensional: Drawing, printmaking, and digital work. Reproduction prints are only allowed as signed and numbered limited editions. These must be displayed in a bin or basket of some type.
• Wood: Original works that are hand tooled, machine-worked, turned, or carved.
• Other: Only handmade artwork that does not fall into other categories listed - must show significant manipulation of medium used. If we feel you have entered this category but should be judged in one of the categories above, we will switch your entry to the appropriate category. No kits, flea market items, candles, bath/beauty products, oils, knives/weapons, or other non-art items are accepted.

JURIED ARTS FESTIVAL: 
Panoply is a juried art festival - this means the artists selected to attend are invited based on jury scores in their submitted category. We have a new jury for each festival, each year.

The Jury will select approximately 110 artists in the categories listed above through a blind jury process which begins after the application deadline. If you are unsure if the items you sell will qualify to be part of a juried art show, please contact us prior to applying. We do not offer refunds on application fees. A wait list will be established by category based on jury scores. Wait-listed artists will be notified when a space becomes available. 

WAITLIST:
A wait list will be established by category based on jury scores. Wait-listed artists will be notified when a space becomes available via email.

ARTWORK ELIGIBILITY:
Work Submitted to Panoply MUST be produced by the exhibiting artist, showing significant manipulation and originality in the chosen medium. No kits, flea market items, candles, bath products, oils, knives/weapons, or other non-art items are accepted. Only the medium accepted by the jurors will be permitted in booths. Please view the artwork submission eligibility below: 

• No buy-sell or resale - original artwork only produced by the artist submitting the application.
• Medium of the art must show significant manipulation by the exhibiting artist. 
• Molds, patterns, and forms are allowed but must be made and designed by the artist - no commercially made molds, patterns, or forms.
• Copyrighted designs not owned by the artist are not permitted.
• Arts Huntsville reserves the right to remove any work, which in its judgement does not reflect the caliber of the work presented in the digital images, is primarily commercially made, or work considered to be in poor taste.
• No knives/weapons will be accepted.
• Applications with ineligible artwork will not be considered for the jury. Again, the jury fee is non-refundable. 

PHOTO SUBMISSIONS:

• Five images must be submitted for each individual media category.
• Four images must be of individual pieces of work. Images of an individual item work best.
• The fifth image must be of a display of the artist's booth - showing the overall continuity and presentation of your current body of work. The fifth image is mandatory - if you do not have a booth image, submit an image taken of a grouping of works representative of the works to be exhibited at the show.
• When submitting your photos and booth shot, do not include any identifying information - no identifying banners, signatures, people in the photos, etc. This is a blind jury process, any artist who submits photos with identifying information will be asked to update their photos before being submitted to the jury.

AWARDS:
$3250 in prizes are awarded to exhibitors in the Panoply Art Marketplace. The judge will visit each booth by 5:00 p.m. Saturday, April 24th. Awards are presented for individual works and solely at the discretion of the judge.

The awards presented are:
The Pat Flynn Kyser Best of Show Award:                             $1,000
Award of Distinction:                                                                 $500
Seven Merit Awards:                                                                 $250
One in each of the following categories
1. Clay, 2. Fiber, 3. Metal/Sculpture/Wood/Glass, 4. Jewelry, 5. Two-dimensional/Painting, 6. Mixed Media, 7. Photography


To keep up to date with Panoply happenings, follow us on social @artshuntsville or visit our website: www.artshuntsville.org.

GENERAL RULES:

1. Artists MUST be present for the length of the festival. The exhibitor's employees, family, and friends may not substitute for the exhibitor. 
2. All work must be the artist's original work. Commercially manufactured items or pieces made from commercial kits or molds may not be exhibited. Artists who bring unacceptable items will be asked to remove from the display.
3. Accepted artists may not exhibit at other Festivals during the dates of Panoply.
4. Artists may exhibit artwork only in the category for which they were accepted, i.e., an artist juried into clay cannot display clay jewelry for sale (without also having been juried into the separate jewelry category)
5. Posters, t-shirts, or personal merchandise may not be sold at the festival.
6. Work may not be created/sold specifically for the festival, i.e., that references Panoply, festival dates, Arts Huntsville, etc.
7. All Artists are responsible for collecting and paying Huntsville City, Madison County, and State of Alabama sales tax.
8. Tents must be weighted with 50 pounds per tent leg. No stakes are permitted.
9. Official Panoply Booth signs must be placed in full view near the front of the tent. 
10. Outside food and drink are not permitted during festival hours. 
11. Artists must remove all items and display parts at the end of the festival. Artists who leave items (including discarded zipties) may be suspended from the festival for one year.
12. No applications will be accepted after the deadline. 
13. Artists must be 18 years or older to submit.
14. No pets are allowed on the festival site except for verified service animals. 
15. By submitting this application, you consent to and authorize the use of any and/or all images of works in promotional literature and other promotional endeavors by Panoply and Arts Huntsville including but not limited to brochure, print and television advertisements, and web promotions. Artist statements may also be used for promotional purposes.

FESTIVAL AI POLICY: 
Work that is primarily generated by artificial intelligence tools (including but not limited to AI image generators, text-to-image models, and generative design software) does not meet the festival's standard of significant manipulation and originality by the exhibiting artist, and is not eligible for application, jury, or sale at the Panoply Arts Festival. Work found to be in violation of this standard is subject to removal under the festival's existing policies. 

Artists who use AI tools as part of a broader, artist-directed process (e.g., as a reference or preliminary step in a workflow where the artist's hand and creative judgement produce the final work) must disclose this use in their application. The festival reserves the right to determine whether the submitted work reflects sufficient original creation by the artist. 

Jury images must depict work made by the applicant. AI-generated images submitted as jury photos - whether to represent or to misrepresent the artist's work - will result in disqualification

FEES*:
Jury Fee - $35
Standard Booth Fee – $275
Corner Booth Fee – $375 by lottery only 
Double Booth - $550 by lottery only

BOOTH FEES MUST BE PAID IN FULL BY WEDNESDAY, FEBRUARY 24, 2027

* Past Panoply Poster Artists are exempt from jurying into the festival. Please contact Sarah Robinson at srobinson@artshuntsville.org if you'd like to join us to arrange to pay for your booth fee.        

ARTIST LOAD-IN:
Artist move-in will be BY APPOINTMENT ONLY during the following hours:
Thursday, April 23rd        7:00 AM to 6:00 PM
Friday, April 24th             7:00 AM to 1:30 PM

All artists must be moved in by 2:00 PM Friday and be set up and ready for a final walk through by 3:00 PM Friday. Artists who are not moved in by this time will not be able to participate in the festival and will forfeit their booth fee. We will send sign up information to all confirmed artists to pick a day/time to set up.

The Art Marketplace committee and volunteers will be available to assist at your designated check-in time. If you arrive at any time other than your scheduled time, you may be asked to come back at your designated time slot. You will be advised of specific parking arrangements at check-in. No one is permitted on the festival grounds after 8 PM Thursday evening. The Art Marketplace booths are located both on the street and inside the park. Dollying to your booth space is required for any booth not located on the street. Some assistance will be available to move your items depending on your location in the park. Over the weekend, artists may arrive one hour before opening. All artists must use official festival gateways to enter and leave the festival.

SECURITY:
Security will be provided in the Art Marketplace area on Thursday after 8 PM, Friday and Saturday nights after closing at 9 PM. 

ARTIST LOAD-OUT:
Once the festival concludes on Sunday and all patrons have left the park, we will begin to allow vehicles into the park for move-out. You will not be allowed to bring in your vehicle until you are prepared to load. Art Marketplace committee members will be on-site managing this process, and you will receive more information and a map when you check-in. Please know that we will do our best to get everyone out of the park and on the road as quickly and efficiently as possible.

SPACE ASSIGNMENTS:
Spaces are 10’ x 10’ and are intended to be used by one artist. Artists who work as a team to produce one product must have indicated this on their application. We are unable to guarantee corner booth requests. Corner booths are available but are limited in number and will be awarded by a lottery to artists requesting them. Please note the additional fee listed below.  There may or may not be double booth space available, we will send an email if that becomes an option.

Standard booth locations are on both pavement and grass. Please understand that all artists’ site requests are considered; however, we cannot guarantee that all requests will be met. Our Art Marketplace team works hard each year to layout the marketplace so that the area flows well and accommodates both artists and patrons. We will do our best to accommodate artists who travel in teams or have certain medical or physical needs. 

POWER:
The site committee works hard to ensure that proper power be supplied to all vendors in the park. For this to work it is VERY important that you do not exceed the power provided to your tent. Please outline your power needs where requested. One 120v circuit is available per space. Should your needs exceed the 120v circuit, you will be required to pay an additional power fee of $50 onsite. Additionally, if you intend to use power you MUST have an outdoor-rated extension cord.

WEATHER:
Artists need to prepare to exhibit in inclement weather. Tents should be professional grade and have a minimum of 50lb weight on each tent pole. In the event of severe or threatening weather the festival will close. Artists will be notified of the official closing time by one of the Art Marketplace Chairs and by our text notification system (for all artists that sign up to receive text alerts).

PATRON ENTRANCE:
There is a modest admission fee to the Panoply Arts Festival. As an exhibiting artist, you and one guest will be allowed free admission to the park all weekend. You will be issued two badges which you will receive at check-in. These badges will permit you to come and go as you please in the park, but you must enter through the main gates as everyone else does.

SMOKING: 
Smoking and tobacco, including e-cigarettes and smokeless tobacco, of any kind is prohibited within the Panoply gates; if you would like to smoke, the Art Marketplace team can direct you to a more suitable location.

HOSPITALITY:
There will be an Artist Hospitality tent conveniently located in the Art Marketplace for you to enjoy during the weekend. This area will offer light refreshments. You will need to present your badge to access this area. There will also be volunteers available to booth-sit should you need to take a break. Volunteers will be on hand to assist patrons and answer questions as they visit the marketplace.

SALES: 
Arts Huntsville does not take a commission on artist sales. Artists will transact their own sales and will comply with all sales tax regulations. Necessary tax information and paperwork will be provided to artists in pre-show packets at check-in. 

SIGNAGE:
Artists may provide signage for their booths. Arts Huntsville requires that the official Panoply artist sign also be hung in full view on each artist tent. Your sign will be provided in your pre-show packet at check-in.

Registration Fees are refundable as follows:
75% Refund: cancellation received in writing by Monday, March 1, 2027
50% Refund: cancellation received in writing by Monday, March 15, 2027
25% Refund: cancellation received in writing by Monday, March 29, 2027
No Refund: cancellation received in writing after Monday, March 29, 2027

Any unforeseen emergencies after March 29th will be viewed on a case by case basis upon written notice of cancellation.