MOSS ROCK FESTIVAL 2026

IMPORTANT DATES
LATE JURY Application Deadline: Rolling up to OCTOBER 5
Nonrefundable Application Fee: $50
Jury Notification: Within 3 weeks of Application
Late Jury Booth Fee + applicable Upgrade(s): Within 1 week of Jury Notification

CLOSED - REGULAR JURY Application Deadline: AUGUST 10, 2026
Nonrefundable Application Fee: $50
Jury in Process: August 10-14
Jury Notification: by August 15
Regular Jury Booth Fee + applicable Upgrade(s): Due by AUGUST 31

CLOSED - EARLY BIRD JURY Application Deadline:  JUNE 16, 2026
Nonrefundable Application Fee: $35
Jury in Process: June 18-24
Jury Notification: by June 25
Early Bird Booth Fee + applicable Upgrade(s): Due by JULY 6 - Ext 7/20
 
FESTIVAL DATES & HOURS
Exhibitor SET-UP
Friday, November 6, 2026
EVENT
Saturday, November 7, 10:00am - 5:00pm
Sunday, November 8, 10:00am - 4:00pm
 
ELIGIBILITY
Open to all Artists/Designers/Makers/Artisans (exhibitors) 18 years of age or older, as well as appropriate companies and organizations, see Exhibitor Categories below. Exhibitors are chosen for participation by Jury. The Jury reserves the right to review and approve or refuse artwork, products, designs, or organizations presented for consideration. All exhibited items must be the Exhibitor’s original artwork, products, designs, or organization's materials.
 
ART+DESIGN ACCEPTED ART MEDIUMS
Original fine art, craft, and design only - Painting (Oil & Acrylic), Watercolor, Drawing, 2D Mixed Media, 2D Digital/Computer Generated, Photography, Printmaking, Fiber, Jewelry, Clay, Glass, Metalwork, Wood, 3D Mixed Media, 3D Digital/Computer Generated, Sculpture, Furniture.

ART+DESIGN UNACCEPTABLE WORK
Commercially manufactured items or items made from commercial kits or molds, buy-sell, incorporating trademarked branding or imagery, and/or imported goods are not permitted. All items must be original and handcrafted by the exhibitor. 
 
NATURE | SmartLIVING | SWEETERY EXHIBITOR CATEGORIES
NATURE - appreciation and enjoyment of nature through outdoor activities & gear, travel, parks, sustainability, and preservation
SmartLIVING - consumables and organic, sustainable products in food, home, body, health, and tech. All items must be original and handcrafted by the exhibitor. 
SWEETERY - local chefs, caterers, and specialty bakers showcasing confections and baked goods for tasting and purchase
Non-Profit - 501(c)3 Non-Profit Organizations in line with MRF's eco-creative mission, but do not fall into other Exhibitor Categories

REQUIRED MATERIALS & SPECIFICATIONS
1) 4 or more images of artwork, products, or company materials representative of what will be exhibited at MRF.
    * All Exhibitors except Artists - email a company logo to artistcoordinator@findartbirmingham.com.
       File Format: High-resolution JPEG
       Organize File Name by: "lastname_firstname_image#.jpg" or "company name_image#.jpg"
       Photos of artwork/items must be of the highest quality for media purposes.
       Photos should be of artwork/products only - no framing or external background in the image.
2) 1 Booth image - File Format: Good resolution JPEG
3) Artist/Designer/Maker Statement and/or Bio - OR - Company Description

SPECIAL APPLICATIONS
> Multiple Categories/Mediums - only applicable to exhibitors whose work falls distinctly in more than one category and/or medium. If an exhibitor wishes to apply in more than one category/medium, separate applications are required for each category/medium. Exhibitors may not apply twice in the same category.
> Collaborating Exhibitors - defined as a group of two or more exhibitors working together on a body of artwork or collection of products. Collaborating exhibitors should apply as one joint entry. If accepted, they may exhibit only work that is created in collaboration.
> Multiple Exhibitors - up to 3 individual exhibitors and/or artists exhibiting together in one booth. Each exhibitor must submit an individual appliaction and email exhibitors@findartbirmingham.com the other exhibitor(s) name(s) they plan to share a booth space with.
         
WAITLIST
Candidates on the Wait List will be ranked by jury score and medium or category. Notifications will be emailed as spaces become available before and after September 15, 2025. All Wait List artists/exhibitors must confirm their place by replying to the Notification email and the Booth Fee + applicable Upgrade(s) will be required upon receipt.

OUTDOOR BOOTH SPACE
Single: 10’ x 10’
Double: 10’ x 20’ (limited availability)

PRE-FESTIVAL INFO
The Pre-festival Memo with - site placement - directions - parking pass - load-in / load-out instructions - hospitality - etc. will be emailed by mid-October.

EXHIBITOR AMENITIES
Moss Rock Festival wants to ensure that your participation is a positive experience. During the Festival, the following amenities are offered to all exhibitors:
    Exhibitor Profile on Festival website featuring images, web link, and statement/bio or business description
    Continental Breakfast Saturday and Sunday morning
    Saturday Night Stars Artist/Exhibitor Celebration and Dinner Event
    Exhibitor name and booth number listed in the 2026 Festival Program
    Booth Sitting by Festival volunteers
    Easy load-in and load-out with onsite Exhibitor Parking

MEDIA & PUBLICITY
Comprehensive marketing and publicity are planned for the Festival including print, web, radio, TV, and social media.

WEATHER POLICY
Moss Rock Festival does not close during intermittent rain unless the weather pattern suggests severe weather.
Come prepared for rain or shine.

SECURITY
There will be 24-hour security for the Festival beginning at 12:00pm Friday, November 6, until 9:00pm Sunday, November 8.

PARKING
Free exhibitor parking

RULES & REGULATIONS
1. Exhibitor or agent MUST be present during Moss Rock Festival hours on both days of the event. MRF reserves the right to close or remove any booth if the exhibitor or agent is absent. Failure to follow this rule makes the exhibitor ineligible for future shows.
2. All exhibitors are required to check in at the Exhibitor Check-In Point on FRIDAY, November 6th according to the Load-In Schedule included in the Pre-Show Memo.
3. All artwork, designs, or products must be the exhibitor’s original work, no representations or works made from commercial kits or molds, buy-sell, and/or imported goods are permitted.
4. All artwork, designs, or products must be available for sale.
5. All two-dimensional artworks must be framed, matted, or stretched.
6. Photographers and Digital artists may only sell signed/numbered works of limited editions of 250 or less.
7. Exhibitors may exhibit artwork/products only in the category in which they were accepted.
8. All exhibitors are required to submit City, County, and State sales taxes to Moss Rock Festival on SUNDAY, November 8th at the close of show.
9. After submitting sales taxes to MRF, all exhibitors are required to follow instructions for break-down and load-out procedures as described in the Exhibitor Registration Packet received at Check-In.
10. Exhibitors who break down displays or depart before closing time on any day of the Festival will not be allowed to return the following day or to future shows unless proof of an emergency is presented.
11. A site qualifying committee will examine each booth and may question exhibitors about the authenticity of artwork and/or products to ensure that all items are original to the exhibitor present, and that the rules and conditions of Moss Rock Festival are adhered to by each participating exhibitor.
12. Any breach of these Rules/Regulations forfeits all rights of the exhibitor and will result in immediate removal from the show without a refund.

ART+DESIGN UNACCEPTABLE WORK
Commercially manufactured items or items made from commercial kits or molds, buy-sell, incorporating trademarked branding or imagery, and/or imported goods are not permitted. All items must be original and handcrafted by the exhibitor.

ART+DESIGN REPRODUCTION POLICY
Any reproductions may not exceed 30% of the artwork or designs offered for sale. If a work of art already exists (as a painting, watercolor, drawing, photograph, etc.) and is copied by digital or photographic means and printed on an offset press, serigraph press, or through a computer by means of an inkjet or electrostatic printer, this would be a reproduction, his includes Giclee. Reproductions of the artist’s original work are acceptable ONLY if displayed in a portfolio or bin and clearly labeled, “Reproduction, not a limited-edition print.” Any reproductions may not exceed 30% of the artwork or designs offered for sale. The Selection Committee reserves the right to review and approve all works to be exhibited.

DISPLAY & PRESENTATION
Exhibitors are responsible for their own tent and display (preferably white), which must be substantial enough to withstand weather and crowds. Each exhibitor is responsible for their own work, products, materials, and displays in case of loss or damage.
All 2D work should be appropriately prepared for exhibition. Items not framed (watercolors, drawings, graphics, photographs, prints, etc.) must be displayed in a portfolio or hung using a professional display alternative.

SET-UP - FRIDAY, November 6, 2026
Exhibitors are scheduled in 1.5-hour time slots between 9:00am - 4:30pm to pull their vehicles up to their booth location to unload. Free parking is available nearby to park vehicles and return to complete set-up. Load-in time requests should be emailed to exhibitors@findartbirmingham.com upon acceptance and Jury Invitation. Load-in time requests are not guaranteed accommodation, although geography, health concerns, and dependents are considered.

TENT WEIGHTS
REQUIRED: 40lb weight per tent leg
NO STAKES ALLOWED

SALES & TAXES
Each exhibitor is responsible for their own sales and sales tax. Transactions must include a 9.5% sales tax.
A Business License is not required.
MRF requires exhibitors to turn in sales taxes in provided revenue department envelopes during Check-Out on Sunday, November 8, 2026.
BRING at least 3 SEPARATE CHECKS
   3.5% City of Hoover
   2% Jefferson County
   4% State of Alabama
Exhibitors without checks will have to pay taxes with exact change cash (tax collector will not have change) or with a credit card. Credit card transactions will carry an additional 5% transaction fee.
Bring an additional check for a Commission Payment, if applicable. Commissions are to be paid with taxes at Check-Out on Sunday, November 8th.

WEATHER POLICY
Moss Rock Festival does not close during intermittent rain unless the weather pattern suggests severe weather. Come prepared for rain or shine.

CANCELLATION & REFUND POLICY
Cancellations must be submitted in writing only to Moss Rock Festival by email to exhibitors@findartbirmingham.com.
​Refund Request Deadline: September 10, 2026 - for a 65% refund of the Booth Fee and applicable Upgrade and/or Rental Fees, minus transaction fee(s),
No Refund - if​​ cancellation is received after September 10, 2026.
Refund requests for extenuating circumstances must be submitted in writing only to Moss Rock Festival by email to exhibitors@findartbirmingham.com. 

OUTDOOR BOOTH SPACE
Single: 10’ x 10’
Double: 10’ x 20’
Limited Premium Booths available - Corner and/or Double.
No guarantees.

EARLY BIRD JURY - BOOTH SPACE OPTIONS
Booth Fee + applicable Upgrade Fee(s): Due by JULY 6, 2026 - Ext 7/20
    > SINGLE Booth Fee - $360
    > Single Booth Fee with COMMISSION - $260 (due by July 6) + 15% Commission of Total Sales (up to $2000 gross) paid with Sales Taxes at Check-Out on Sunday, November 8, 2026.
    > Non-Profit (501c3) SINGLE Booth Fee* - $150
    > Non-Profit (501c3) DOUBLE Booth Fee* - $300
    * For Non-Profit Organizations selling art, books, and/or other merchandise - an additionsl 20% Commission is suggested, paid with Sales Taxes at Check-Out on Sunday, November 8, 2026.

REGULAR JURY - BOOTH SPACE OPTIONS
Booth Fee + applicable Upgrade Fee(s): Due by AUGUST 31, 2026
    > SINGLE Booth Fee - $385
    > Single Booth Fee with COMMISSION - $285 (due by August 31st) + 15% Commission of Total Sales (up to $2000 gross) paid with Sales Taxes at Check-Out on Sunday, November 8, 2026.
    > Non-Profit (501c3) SINGLE Booth Fee* - $150
    > Non-Profit (501c3) DOUBLE Booth Fee* - $300
    * For Non-Profit Organizations selling art, books, and/or other merchandise - an additionsl 20% commission is suggested, paid with Sales Taxes at Check-Out on Sunday, November 8, 2026.

BOOTH UPGRADE OPTIONS - Early Bird, Regular & Late Jury
** IN ADDITION to and DUE with SINGLE BOOTH FEE (not available with Commission Booth option)
    > DOUBLE Booth Upgrade: +$370 (limited availability)
    > CORNER Booth Upgrade: +$150 (limited availability)

RENTAL OPTIONS - Early Bird, Regular & Late Jury
** IN ADDITION to BOOTH FEE and due by September 15, 2025
Single Tent - +$450 (10’ x 10’) high-peak tent with opaque, heavy-duty, vinyl wrap-around sides
Double Tent - +$800 (10’ x 20’) high-peak tent with opaque, heavy-duty, vinyl wrap-around sides
6ft table and 2 chairs - +$40

*** Fees not paid by the respective due date may result in being moved to the Wait List and will incur an additional $25 Late Processing Fee. Email exhibitors@findartbirmingham.com to inquire if space is still available and if so, make a late payment arrangement. Fees not fully paid by September 15, 2026, or another agreed-upon date will result in loss of placement at the Festival.

SITE REQUESTS
Site requests are not guaranteed accommodation, although geography, health concerns, and dependents are taken into consideration.

DISPLAY & PRESENTATION
Exhibitors are responsible for their own tent and display (preferably white), which must be substantial enough to withstand weather and crowds. Each exhibitor is responsible for their own work, products, materials, and displays in case of loss or damage.
All 2D work should be appropriately prepared for exhibition. Items not framed (watercolors, drawings, graphics, photographs, prints, et al) must be displayed in a portfolio or hung using a professional display alternative.

TENT WEIGHTS
REQUIRED: 40lb weight per tent leg
NO STAKES ALLOWED

SET-UP - FRIDAY, November 6, 2026
Exhibitors are scheduled in 1.5-hour time slots between 9:00am - 4:30pm to pull their vehicles up to their booth location to unload. Free parking is available nearby to park vehicles and return to complete set-up. Load-in time requests should be emailed to exhibitors@findartbirmingham.com upon acceptance and Jury Invitation. Load-in time requests are not guaranteed accommodation, although geography, health concerns, and dependents are considered.



IMPORTANT DATES
LATE JURY Application Deadline: Rolling up to OCTOBER 5
Nonrefundable Application Fee: $50
Jury Notification: Within 3 weeks of application
Late Jury Booth Fee + applicable Upgrade(s): Within 1 week of Jury Notification

CLOSED - REGULAR JURY APPLICATION - DEADLINE: AUGUST 10, 2026
Nonrefundable Application Fee: $50
Jury in Process: August 10-14
Jury Notification: by August 15
Regular Jury Booth Fee + applicable Upgrade(s): Due by AUGUST 31

CLOSED - EARLY BIRD JURY Application Deadline:  JUNE 16, 2026
Nonrefundable Application Fee: $35
Jury in Process: June 18-24
Jury Notification: by June 25
Early Bird Booth Fee + applicable Upgrade(s): Due by JULY 6 - Ext 7/15

CANCELLATION & REFUND Request in writing: by September 10, 2026

PRE-FESTIVAL INFO
The Pre-festival Memo with - site placement - directions - parking pass - load-in / load-out schedule &  instructions - hospitality - etc. will be emailed in mid-October.

FESTIVAL DATES & HOURS
Exhibitor SET-UP
Friday, November 6, 2026
EVENT
Saturday, November 7, 10:00am - 5:00pm
Sunday, November 8, 10:00am - 4:00pm

CANCELLATION & REFUND POLICY
Cancellations must be submitted in writing only to Moss Rock Festival by email to exhibitors@findartbirmingham.com.
​Refund Request Deadline: September 10, 2026 - for a 65% refund, minus transaction fee(s), of the Booth Fee and applicable Upgrade and/or Rental Fees.
No Refund - If​​ cancellation is received after September 10, 2026
Refund requests for extenuating circumstances must be submitted in writing only to Moss Rock Festival by email to exhibitors@findartbirmingham.com.