Fairs/Festivals
Huffhines Harvest Fest 2026
Richardson, Texas
Contact Information
Requirement Overview
- Eligible Applicant Types: Artist & Non-Artist Vendor
- Submission Limit: 2
Media Requirements
- Images | Min: 5, Max: 5
- Total | Max: 5
Opportunity Summary
Join us for a fall-tastic weekend at Huffhines Harvest Fest, featuring Pawtoberfest and the Children's Entrepreneur Market. Huffhines Harvest Fest is a two-day festival held outdoors in Richardson, Texas, just minutes north of Dallas. Celebrating its 50th anniversary, the show has grown since the beginning to become one of the best arts and crafts shows in North Texas! On Saturday, the festival will feature Pawtoberfest, a unique opportunity for attendees and furry friends to enjoy the festival together with pet-friendly activities. Additionally, the festival will once again feature the Children's Entrepreneur Market on Sunday. In a designated area of the festival, children will run their own booths and sell their own products, significantly increasing the number of attending young families.
Shopping is not the only thing the trails have to offer! Live performances from local talent adds to the already festive environment on the Front Porch and Backyard stages, as well as concessionaires offering your favorite treats. Huffhines also features a variety of Family activities, including pumpkin decorating, face painting, corn maze, scarecrow village, petting zoo, and much more. The park provides the perfect fall backdrop for fun photos!
This popular and successful event takes place on October 17-18, 2026, and is a rain or shine event.
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General Information
FESTIVAL DATE/TIME/LOCATION
Saturday, October 17, 10 a.m. – 6 p.m.
Sunday, October 18, 10 a.m. – 5 p.m.
Huffhines Park
1500 Apollo Rd, Richardson, TX 75081
APPLICATION DEADLINE: August 7, 2026
APPLICATION FEE: $25
A non-refundable application fee of $25 is required for each entry form/category submitted.
VENDOR SELECTION PROCESS: Begins August 4, 2026
All submitted applications are reviewed and evaluated before acceptance is offered BY A Festival management Selection Committee. Previous Festival participation does not guarantee admission, and each Applicant understands that the City may reject an Applicant for any or no reason. The City reserves the right to grant exclusive rights to any product/item deemed appropriate for the Festival. An additional number of artists/vendors will be retained for a waiting list of alternates.
NOTIFICATION: August 12, 2026
Upon completion by the Selection Committee, you will receive an email about your status.
BOOTH FEE: Deadline to pay booth fee: September 8, 2026
Upon receipt of an acceptance email, a booth fee of $200 MUST be paid through Zapplication to secure booth space. Booth fee options are as follows:
Single Booth - $200
Corner Booth - $300 (VERY LIMITED, first-come, first-served)
Electricity - $100
Electricity is limited and on a first come, first served basis. Electricity must be purchased and paid with the booth fee after acceptance, and cannot be added at the show.
CANCELLATION DEADLINE:
No refunds will be given after September 14, 2026. Refund requests must be submitted in writing via email to huffhinesharvestfest@cor.gov.
VENDOR AMENITIES
- Friday Set-Up
- Boy Scout Troop on site available to assist with Set-up and Take-down
- Delivered snacks and water
- Booth sitting for short restroom or meal breaks
- 24 Hour Security
- Weather Monitoring provided by the City of Richardson Office of Emergency Management
- Inclusive Advertising campaigns to the entire DFW metroplex area (digital and print)
- Host Hotel with discounted vendor rates
- Free Admission and Free Parking
Application Requirements
VENDOR PAYMENT
Vendor participation will not be confirmed until full payment, COI and vendor agreement is received. . An additional late payment fee may be applicable. The Vendor payment to the City is not tax deductible under federal income tax laws or otherwise. All Vendor payments will be made on ZAPP and are due no later than September 8, 2026.
INSURANCE
Upon acceptance of the invitation, vendors are required to carry and provide Huffhines Harvest Fest with a copy of the Vendor’s Certificate of Insurance, listing City of Richardson (Festival Producer) as additional insured. Vendors may not set up or exhibit until the certificate is received and approved by festival staff at least two weeks before the festival. Certificate of Insurance must include the dates the vendor will set up, exhibit at the festival, and tear down. Insurance requirements are as follows:
- General Liability Insurance: A policy with a minimum combined single limit of $1,000,000 per occurrence / $2,000,000 aggregate.
- Automobile Liability Insurance: Minimum liability limit of $30,000 bodily injury coverage per person, $60,000 bodily injury coverage per accident, and $25,000 for property damage, for any vehicles utilized during the festival for work-related purposes on Huffhines Harvest Festival/City of Richardson property.
Certificate Holder Address: 2100 E. Campbell Rd., Suite 100, Richardson, TX 75081
If this coverage is not available with your current carrier, there are inexpensive options available, including Kaliff Insurance and ACT Insurance
All Insurance Certificates must be emailed to huffhinesharvestfest@cor.gov, and received and approved by Huffhines Harvest Fest no later than two (2) weeks prior to the festival, or the vendor will not be permitted on site.
BOOTH ASSIGNMENTS. Booth spaces and locations are assigned by Festival Management, including corner booths, which may be purchased on a first come, first served basis. A limited number of double booths will be available at the discretion of Festival Management. Please email Elizabeth Wood at elizabeth.wood@cor.gov to request a double booth upon acceptance. No booth assignment changes will be honored on-site.
BOOTH OPERATIONS
Vendor must wear Festival credentials and be on site and ready 30 minutes before opening each day. Booth sitters are available during Festival hours if needed for a restroom or meal break.
Age and Conduct: Vendor and/or employees must be at least sixteen (16) years to work at the Festival. Any individual working under the age of eighteen (18) years must be under the direct supervision of an adult. All Vendors and/or staff must conduct themselves in a manner acceptable to Festival Management. Festival Management reserves the right to remove any Vendor and/or employee from the Festival if operating a booth in a manner that detracts from the purpose/objective of the Festival.
Presentation/Cleanliness: Vendor merchandise must be consistent with the images submitted in the application or items will be subject to removal from Festival. Festival Management strives to create a polished, professional appearance throughout the Festival. Vendor will make every effort to keep the Booth clean and professional looking, which includes but is not limited to: the front entrance area, storage of supplies, appearance of Vendor and/or employees, and the back of the booth, if visible, to the public. Festival Management can require modification or removal of items in a Booth to comply with Festival standards.
TENT
Tents must be clean, WHITE, commercial, or professional grade, fire retardant, with at least 40 pounds of weight securely fastened (not dangling) on each corner and with stabilizing maneuvers that provide maximum safety. “In-ground” stakes, such as straight or hammer-driven, will not be permitted without additional weights. All tent legs must be placed flush against the sidewalk edge, with no gap between the tent leg and the sidewalk unless otherwise approved by Festival Management.
ELECTRICITY
Electricity requirements must be requested and paid for prior to the Festival online at the time of acceptance. See chart for electrical pricing below and add the amount needed to the payment.
BOOTH ASSIGNMENTS. Booth spaces and locations are assigned by Festival Management, including corner booths, which may be purchased on a first come, first served basis. A limited number of double booths will be available at the discretion of Festival Management. Please email Elizabeth Wood at elizabeth.wood@cor.gov to request a double booth upon acceptance. No booth assignment changes will be honored on-site.
BOOTH OPERATIONS
Vendor must wear Festival credentials and be on site and ready 30 minutes before opening each day. Booth sitters are available during Festival hours if needed for a restroom or meal break.
Age and Conduct: Vendor and/or employees must be at least sixteen (16) years to work at the Festival. Any individual working under the age of eighteen (18) years must be under the direct supervision of an adult. All Vendors and/or staff must conduct themselves in a manner acceptable to Festival Management. Festival Management reserves the right to remove any Vendor and/or employee from the Festival if operating a booth in a manner that detracts from the purpose/objective of the Festival.
Presentation/Cleanliness: Vendor merchandise must be consistent with the images submitted in the application or items will be subject to removal from Festival. Festival Management strives to create a polished, professional appearance throughout the Festival. Vendor will make every effort to keep the Booth clean and professional looking, which includes but is not limited to: the front entrance area, storage of supplies, appearance of Vendor and/or employees, and the back of the booth, if visible, to the public. Festival Management can require modification or removal of items in a Booth to comply with Festival standards.
TENT
Tents must be clean, WHITE, commercial, or professional grade, fire retardant, with at least 40 pounds of weight securely fastened (not dangling) on each corner and with stabilizing maneuvers that provide maximum safety. “In-ground” stakes, such as straight or hammer-driven, will not be permitted without additional weights. All tent legs must be placed flush against the sidewalk edge, with no gap between the tent leg and the sidewalk unless otherwise approved by Festival Management.
ELECTRICITY
Electricity requirements must be requested and paid for prior to the Festival online at the time of acceptance. See chart for electrical pricing below and add the amount needed to the payment.
| Volts - Amps | Cost |
| 110v / 20a | $100 |
If incorrect amperage is used, vendor will be responsible for any damages to the City, as well as additional expenses required to make Vendor’s Booth functional. Costs incurred by the City will be charged to the Vendor and must be paid at the Festival’s conclusion. Generators are prohibited. Only outdoor-rated extension cords are permitted and must be a minimum 12 gauge with grounds for any source.
SALES AND SALES TAX
Vendor must accept cash and/or major credit cards. Vendor is responsible for collecting and safekeeping its money and property, and the City assumes no responsibility for lost or stolen money. The City will not provide change for Vendor. Vendor is responsible for collecting and reporting all taxes for sales made during the Festival and reporting them as being sold in Richardson, TX. The state sales tax rate is 8.25%. For more information on filing call 1-800-252-5555 or visit www.window.state.tx.us.
Located inside the Vendor Packet will be a Financial Report that must be filled out with Vendor’s earnings for both days and returned to Festival Headquarters before leaving the Festival on Sunday. This Report is confidential.
SECURITY
The Festival site will be secured continuously throughout the duration of the Festival. Merchandise may be left overnight at the Vendor’s risk and responsibility. The City will provide after-hours security for the Festival area.
CHECK-IN
Vendor check-in is located on the east side of the Huffhines Ballfields - just west of the Fire Station at 1500 Apollo Road. Check-in will be on Friday, 10 am - 7 pm or Saturday, 7 am – 8 am. Vendor must present a Driver’s License and license plate numbers for all vehicles at the show to check in. A Vendor packet and Booth number will only be given at check-in. Any Vendor who has not checked in by 8 am on Saturday without prior arrangements will be considered absent and forfeit the Booth space with no refund.
LOAD-IN
Vendor may begin set-up as soon as check-in is complete. The vendor packet includes a map with load in directions. A dolly is strongly advised as site location does not allow for close parking. Vehicles are not allowed to park on the grass or trails. Unloading must be done from the curb. Boy Scouts are available to assist with load-in if needed. All equipment, displays, and merchandise must fit within the allotted Booth or be removed from the Festival site. Vehicles must be moved immediately after unloading to the approved Vendor parking at the Richardson Service Center. A continuous shuttle service will be provided as transportation to the Festival for Vendor convenience. All vehicles must be off the Festival site by 8:45 am on Saturday and moved to the Richardson Service Center.
LOAD-OUT
The Festival officially closes on Sunday at 5:00 pm. Early breakdown is not allowed and will affect future participation or booth location. No dollying will be permitted before Festival closure. The Boy Scouts will also be available to help with load out. Patrons must be off the trails before Vendors may begin to load out. Booth must be completely packed up before moving car to the curb.
INCLEMENT WEATHER
Festival Management reserves the right to temporarily suspend, delay, evacuate, or close Festival operations at any time due to lightning, severe weather, or any other weather or site conditions deemed unsafe by Festival Management. Vendors must comply with all directives issued by Festival Management regarding weather-related closures, evacuations, sheltering procedures, or reopening timelines. No refunds, credits, or compensation shall be due as a result of weather-related interruptions, delays, or closures implemented for safety purposes.
Jury Details
Average number of applications submitted each year
200
Average number of artists selected from the jury to participate in the event
75
Booth Information
Each vendor will provide their own clean, white, commercial grade tent.
Refund Policy
CANCELLATION AND REFUNDS
No refunds will be given after September 14, 2026. Refund requests must be submitted in writing via email.
No refunds will be given after September 14, 2026. Refund requests must be submitted in writing via email.
Additional Fees
Double Corner Booth Fee: $500
Double Booth Fee: $400
Corner Booth Fee: $300
Booth Fee: $200
Electricity Fee: $100
Terms to Apply