Coupeville Arts & Crafts Festival 2026

All applications are processed online and accepted January 15th through March 15th. Please add our email address to your contact list or address book: cfabooth@gmail.com.

• The Town of Coupeville and local fire/emergency services require that all sidewalks in downtown Coupeville remain clear of merchandise or personal belongings.
• Electrical connections for artist booths are NOT available.
• Keeping pets in booth/exhibit area is a public safety issue. Please make arrangements to provide comfortable accommodations for your pets away from the festival streets.
• Sale of food or drinks is limited to CFA registered food booths only.
• Volunteer booth sitters are available for 20 minute breaks. 
• Dry camping is available onsite for the festival weekend for a small fee, first come, first served, no reservations.
• With respect for Coupeville downtown businesses, vendors and customers alike are asked to be cognizant of the Washington State smoking law “RCW 70.160.075 – Smoking prohibited within twenty-five feet of public places or places of employment”. Complete content of this Washington State law is located at http://apps.leg.wa.go/RCW/default.aspx?cite=70.160.075.

Artists must submit their online application with a non-refundable application fee of $20.00 and 3 photos  between January 15th and March 15th. Please note that photos of your product should match what is shown in your booth photo. The booth appearance accounts for about 1/3 weight in our jurying process. Applications after March 15th will incur a $35.00 non-refundable late application fee.  Accepted artists are notified by e-mail on or before April 1.  It is important that the email address on your application is the one to be used for several CFA communications between March and festival weekend. 

Accepted applicants who cancel prior to July 1st will be refunded their booth fee less a 5% administrative fee. All cancellations must be in writing by email to cfabooth@gmail.com. No refunds for cancellations after July 1st.

No Shows who do not notify the CFA by phone or email prior to the festival’s opening day will not be considered for future festival events. In case of emergency, call the festival office at 360-678-5116. Please leave a detailed voicemail message with your name and business name.

Certificate of Liability Insurance (COI) deadline is July 1st. Ask your insurance carrier to email your COI to cfabooth@gmail.com. Email copies are preferred.  The Certificate of Liability Insurance must cover $100,000 minimum, naming the Coupeville Festival Association as Certificate Holder for the dates of August 8th and 9th, 2026. Artists checking in on Friday night, August 7th, must include that day on their certificate of insurance.

Questions about the insurance requirements should be addressed to your insurance provider. Weekend liability insurance can be purchased for a reasonable rate through ACT Insurance at www.actinsurance.com or 1-888-568-0548.

CHECK-IN/SET-UP

• Friday check-in:(Front St not available) Prior to festival weekend, you will receive an assigned group check-in time (by e-mail). Group check-in times are 30 minutes each beginning at 4:00 PM.
• Saturday check-in: Saturday check-in hours are 6:00 AM to 8:30 AM. All vehicles must be off the booth area streets by 9:00 AM.
• Parking permits are issued at Check-in. Display parking permits on the dashboard of your vehicle. Utility trailers MUST have their wheels blocked

 TALLY SHEETS

• Tally sheets are provided with your check-in packet.
• The CFA commission is 15% of gross sales payable by credit card, check or cash at check-out on Sunday, PRIOR to packing your merchandise and booth.

CHECK-OUT

Check-out begins at 5:05 PM Sunday inside the Coupeville Recreation Hall at the corner of Alexander and Coveland Streets. Bring completed Tally Sheet with credit card, check or cash (US funds) in the amount of 15% of gross sales. You will receive a Check-out CARD that must be shown to Festival Street Monitors to exit the festival area.  BREAK DOWN your booth and PACK Booth Contents prior to bringing your vehicle from the parking lot.  All booths and contents must be off Coupeville city streets by 8:00 PM Sunday.

ALL communication about your application will be sent to the e-mail address you provide on your application.

• Accepted artists/vendors must have their booth open for business during the festival hours of 10 AM – 6 PM Saturday and 10 AM – 5 PM Sunday.
• NO booths may be taken down prior to 5 PM on Sunday. If a real emergency arises, call the CFA Office at 360-678-5116 or ask a CFA volunteer to find the Artisan Booth Representative on site. A mutually beneficial arrangement will be negotiated. After hours Security Personnel will contact a CFA representative if needed.
• Laminated booth numbers are supplied with the check-in packet and must be prominently displayed.
• Artists will provide their own booth construction (i.e. tent, display tables and other equipment). Artists will also be prepared for the possibility of rapidly changing weather conditions such as wind, rain or bright sun. Many Coupeville streets are not absolutely flat, so shims and weights are recommended for your booth.

Booth fees - choose one of the following, each covers the entire weekend: 
Friday Check-in, (Front St not available) Single Booth 10x10  - $120
Friday Check-in, (Front St not available) Double Booth 10x20  - $260
Saturday Check-in, Single Booth 10x10  - $115
Saturday Check-in, Double Booth 10x20  - $250

We collect a 15% commission fee on your sales at the end of the festival. There is no audit; you provide the sales number to us and pay by check, card or cash.

Accepted applicants who cancel prior to July 1st will be refunded their booth fee less a 5% administrative fee. All cancellations must be in writing by email to cfabooth@gmail.com. No refunds for cancellations after July 1st.

The $20.00 application fee is not refundable, even if you are not accepted into the festival.