Fairs/Festivals
Rotary Club of Saratoga Art Show 2026
Saratoga, California
application fee: $25
Contact Information
Requirement Overview
- Eligible Applicant Types: Artist
- Emerging Artists: Emerging artists may apply.
- Submission Limit: 2
Media Requirements
- Images | Min: 7, Max: 7
- Total | Max: 7
Opportunity Summary
May 2 & 3, 2026
West Valley College Campus, 14000 Fruitvale Ave, Saratoga, CA.
The Rotary Club of Saratoga invites you to apply to its 67th annual Art Show! Beautiful West Valley College
is the setting for fine arts & fine crafts booths set on the grass along the campus walkways. The event is held in front of and beside the Cilker Building on grass and wood chips.
Art patrons shop this open-air gallery while strolling to light music and enjoying specialty beer and wine or taking a respite with tasty on-site food offerings. Located in Santa Clara County, nestled against the Santa Cruz Mountains, Saratoga is one of the nation’s 10 wealthiest zip codes and home to 30,000 averaging a household income of $260,000. Marketing invites local buyers and those from the SF Peninsula.
Event Hours 10:00am - 5:00pm
The Rotary Club of Saratoga Art Show supports the Saratoga Rotary Charitable Foundation. Since its inception, the Foundation has provided over $2.5 million in grants supporting local and international charities such as Child Advocates of Silicon Valley, LifeMoves, the Grateful Garment Project, among others.
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General Information
APPLY ONLINE
1) www.zapplication.org Non-refundable application fee through ZAPP $25.00.
2) www.pacificfinearts.com Non-refundable application fee through our website's downloaded / fillable application $15.00.
Important: Applicants considered will be those showcasing their individual perspective in unique, unusual and/or unexpected ways, and with good creative design in their art or craft. Artwork or crafts solely assembled with purchased components are not a good fit for our events. Application is open to creators of quality handcrafted, small batch products made in the USA by the artisan selling their works. Not accepted: Buy/sell, imports, kit-based, mass-produced items, work not made by the applicant(s), books, body art, permanent jewelry, CDs, personal care products, packaged specialty foods, toys that are weapons. Artwork depicting weapons, nudity, or sensitive wording may be declined to maintain a family-friendly environment. No booth sharing except married/significant-other partners. Two artists may request adjacent booths (each applies separately). With pre-arranged permission, a representative may sell at events.
MEDIA FOR CONSIDERATION Ceramics, Fiber: wearable, decorative & functional, Glass, Graphics: digital & hand-drawn, Jewelry, Leather, Metalwork, Mixed Media, Painting, Photography, Printmaking, Sculpture, Wood.
ARTIST HOSPITALITY
Breakfast snacks and lunch provided by the Rotary Club of Saratoga on Saturday and Sunday.
Free event postcards available upon request for artists' mailing lists. Digital advertising materials available for artists' social media/email lists.
COMMISSION EVENT A 10% commission on gross, pre-tax sales is paid on all work sold as a direct result of this opportunity for public exposure including sales finalized after the event and paid directly to Rotary Club of Saratoga. The check should be made out to SRCF and include their booth number and mailed to: SRCF, PO Box 2244, Saratoga, CA 95070. Instructions also included in event instruction letter.
REFERRAL PROGRAM Refer an artisan and when both of you participate in any event within the same year, each receives a $50 space-fee credit. Download the certificate at pacificfinearts.com or request one at pfa@pacificfinearts.com / 209-267-4394 and include it with your applications.
1) www.zapplication.org Non-refundable application fee through ZAPP $25.00.
2) www.pacificfinearts.com Non-refundable application fee through our website's downloaded / fillable application $15.00.
Important: Applicants considered will be those showcasing their individual perspective in unique, unusual and/or unexpected ways, and with good creative design in their art or craft. Artwork or crafts solely assembled with purchased components are not a good fit for our events. Application is open to creators of quality handcrafted, small batch products made in the USA by the artisan selling their works. Not accepted: Buy/sell, imports, kit-based, mass-produced items, work not made by the applicant(s), books, body art, permanent jewelry, CDs, personal care products, packaged specialty foods, toys that are weapons. Artwork depicting weapons, nudity, or sensitive wording may be declined to maintain a family-friendly environment. No booth sharing except married/significant-other partners. Two artists may request adjacent booths (each applies separately). With pre-arranged permission, a representative may sell at events.
MEDIA FOR CONSIDERATION Ceramics, Fiber: wearable, decorative & functional, Glass, Graphics: digital & hand-drawn, Jewelry, Leather, Metalwork, Mixed Media, Painting, Photography, Printmaking, Sculpture, Wood.
ARTIST HOSPITALITY
Breakfast snacks and lunch provided by the Rotary Club of Saratoga on Saturday and Sunday.
Free event postcards available upon request for artists' mailing lists. Digital advertising materials available for artists' social media/email lists.
COMMISSION EVENT A 10% commission on gross, pre-tax sales is paid on all work sold as a direct result of this opportunity for public exposure including sales finalized after the event and paid directly to Rotary Club of Saratoga. The check should be made out to SRCF and include their booth number and mailed to: SRCF, PO Box 2244, Saratoga, CA 95070. Instructions also included in event instruction letter.
REFERRAL PROGRAM Refer an artisan and when both of you participate in any event within the same year, each receives a $50 space-fee credit. Download the certificate at pacificfinearts.com or request one at pfa@pacificfinearts.com / 209-267-4394 and include it with your applications.
Application Requirements
Application and participation constitute agreement to/acceptance of these policies and instructions governing each Pacific Fine Arts Festivals’ event.
INSURANCE Insurance is not required to participate in our events, but we strongly suggest obtaining business or event insurance to protect your business and work. Visit https://pacificfinearts.com/insurance/ for a few resource options.
APPLICATION PHOTOS/EVENT VIDEO & PHOTOGRAPHY Event applicants/participants agree to allow the images included with their application or video/photographs taken at event/s to be used for publicity and advertising.
CANCELLATION OF FAIR OR FESTIVAL If weather, major disaster, pandemic, or other circumstances beyond the control of the Host of the Event, the City in which the event is held or Pacific Fine Arts Festivals cause the cancellation of the fair or festival, participation fees will not be returned. The Host of the Event, the City or Pacific Fine Arts Festivals cannot be held liable by exhibitors for the failure of the event to take place.
WEATHER Be at the fair or festival no matter what weather is predicted. In case of rain, follow directions given by on-site PFAF staff. Arrive at the event prepared with heavy, see-through plastic and clamps to cover your work in case of rain, and at set-up always install at least 40 pounds of weight on each tent leg and display piece or, in the case of sidewalk events, throughout your display in case of wind (heavily weight all umbrellas, too).
PRODUCTS FOR SALE Pacific Fine Arts Festivals and/or designated agents reserve the right to restrict/remove products offered for sale based on quality and integrity as decided by Pacific Fine Arts Festivals. Products not included in application are not appropriate to include for sale and will be required to be removed from booth without prior-to-event approval by Pacific Fine Arts Festivals.
THEFT Although rare, theft does sometimes occur. Pacific Fine Arts Festivals, the Host of the Event, or the City in which the event is held cannot be held liable by exhibitors for any theft that may occur at the event.
EVENT MARKETING Your marketing for each event is an essential part of our teamwork in promoting the events. We offer free color postcards for you to distribute (on your application request the amount you’d like for each event) in addition to providing downloadable event graphics for your social media or email blasts to directly target YOUR customers. Additionally, for each event we create posts on Facebook and Instagram that are easily customizable and shareable. Take advantage of these or if you create your own content promoting an event. tag us too, #PacificFineArts and @PacificFineArts. LIKE and FOLLOW us to get the latest news!
CONDUCT/DISPLAY APPEARANCE Arrive on time, promptly remove vehicle to the designated parking areas as stated in event’s Instruction Letter, booth open and ready each morning by stated time, never break down or retrieve vehicles for loading before the stated time and complete all show days scheduled. No non-service pets allowed. No children under 7, music that interferes with neighbors, open flames or generators, alcohol, drugs, or smoking allowed in or around booth. Clothing should be tasteful. Your display area should be neat, free of storage boxes or clutter, with tablecloths floor length on all sides. No displaying of “SALE” or “DISCOUNTED” type signage. Offensive/abusive behavior is not tolerated. An ignored request by staff to refrain may result in expulsion from the event. This is a professional environment—please strive to always reflect that in booth appearance and personal behavior.
ATTITUDE Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is we do not lose sight of the need for artists who are cooperative and easy for us and other participants to work with. No amount of talent or ability to sell will compensate for this. Aggressive behavior won’t be tolerated: harassing/abusive/threatening language, physical assault, failure to respond to staff instructions will be addressed and may result in participant’s immediate removal from the event.
INSURANCE Insurance is not required to participate in our events, but we strongly suggest obtaining business or event insurance to protect your business and work. Visit https://pacificfinearts.com/insurance/ for a few resource options.
APPLICATION PHOTOS/EVENT VIDEO & PHOTOGRAPHY Event applicants/participants agree to allow the images included with their application or video/photographs taken at event/s to be used for publicity and advertising.
CANCELLATION OF FAIR OR FESTIVAL If weather, major disaster, pandemic, or other circumstances beyond the control of the Host of the Event, the City in which the event is held or Pacific Fine Arts Festivals cause the cancellation of the fair or festival, participation fees will not be returned. The Host of the Event, the City or Pacific Fine Arts Festivals cannot be held liable by exhibitors for the failure of the event to take place.
WEATHER Be at the fair or festival no matter what weather is predicted. In case of rain, follow directions given by on-site PFAF staff. Arrive at the event prepared with heavy, see-through plastic and clamps to cover your work in case of rain, and at set-up always install at least 40 pounds of weight on each tent leg and display piece or, in the case of sidewalk events, throughout your display in case of wind (heavily weight all umbrellas, too).
PRODUCTS FOR SALE Pacific Fine Arts Festivals and/or designated agents reserve the right to restrict/remove products offered for sale based on quality and integrity as decided by Pacific Fine Arts Festivals. Products not included in application are not appropriate to include for sale and will be required to be removed from booth without prior-to-event approval by Pacific Fine Arts Festivals.
THEFT Although rare, theft does sometimes occur. Pacific Fine Arts Festivals, the Host of the Event, or the City in which the event is held cannot be held liable by exhibitors for any theft that may occur at the event.
EVENT MARKETING Your marketing for each event is an essential part of our teamwork in promoting the events. We offer free color postcards for you to distribute (on your application request the amount you’d like for each event) in addition to providing downloadable event graphics for your social media or email blasts to directly target YOUR customers. Additionally, for each event we create posts on Facebook and Instagram that are easily customizable and shareable. Take advantage of these or if you create your own content promoting an event. tag us too, #PacificFineArts and @PacificFineArts. LIKE and FOLLOW us to get the latest news!
CONDUCT/DISPLAY APPEARANCE Arrive on time, promptly remove vehicle to the designated parking areas as stated in event’s Instruction Letter, booth open and ready each morning by stated time, never break down or retrieve vehicles for loading before the stated time and complete all show days scheduled. No non-service pets allowed. No children under 7, music that interferes with neighbors, open flames or generators, alcohol, drugs, or smoking allowed in or around booth. Clothing should be tasteful. Your display area should be neat, free of storage boxes or clutter, with tablecloths floor length on all sides. No displaying of “SALE” or “DISCOUNTED” type signage. Offensive/abusive behavior is not tolerated. An ignored request by staff to refrain may result in expulsion from the event. This is a professional environment—please strive to always reflect that in booth appearance and personal behavior.
ATTITUDE Our goal is to run a show that is fun as well as profitable for us all. As important as the search for art talent is we do not lose sight of the need for artists who are cooperative and easy for us and other participants to work with. No amount of talent or ability to sell will compensate for this. Aggressive behavior won’t be tolerated: harassing/abusive/threatening language, physical assault, failure to respond to staff instructions will be addressed and may result in participant’s immediate removal from the event.
Jury Details
Average number of applications submitted each year
250
Average number of artists selected from the jury to participate in the event
125
Booth Information
Spaces are on uneven grass, bring shims. Up to 150 spaces.
Space sizes and fees 3% fee added to space fee credit card charges
10dx10w space: $350.00 + 10% commission
10dx20w space: $700.00 + 10% commssion
Set-up
Drive near space/Cart to space.
Friday afternoon set-up is available and is staggered beginning at 1:00pm.
Saturday morning set-up begins at 6:30am and is staggered. Expect to unload and move to artist parking prior to setting up.
Oversized vehicles/vehicles with trailers Saturday: Must unload and depart the site prior to the first scheduled entry time of 6:30AM.
Security
Friday & Saturday light overnight security provided
Overnight Parking
Available for self-contained vehicles
Space requests are taken into consideration but cannot be guaranteed.
Artist Amenities
Breakfast snacks and lunch provided on Saturday and Sunday.
Free event postcards available upon request for artists' mailing lists. Digital media available for artists' social media/email lists.
Refund Policy
Cancellation Policy
March 16 - March 22 PFAF Credit Slip given MINUS a $50.00 fee per canceled space
March 23 - Show Space fee is forfeited
Pacific Fine Arts Festivals' credit slip may be used towards any future space fee.
March 16 - March 22 PFAF Credit Slip given MINUS a $50.00 fee per canceled space
March 23 - Show Space fee is forfeited
Pacific Fine Arts Festivals' credit slip may be used towards any future space fee.
Additional Fees
D. 10dx20w space fee (paid by credit card/PayPal): $721
C. 10dx20w space fee (paid by check): $700
B. 10dx10w space fee (paid by credit card/PayPal): $360.5
A. 10dx10w space fee (paid by check): $350
Terms to Apply
application fee: $25